Assistant Association Manager

Matrix Global LogoMatrix Global, the offshore division of Matrix IT, one of the leading global R&D services companies with more than 9 000 professionals, is looking for – Assistant Association Manager to be part of Kenes team – one of the world’s leading Professional Conference Organisers of medical and scientific events.

Responsibilities:

• Assist with the administration of Secretariat & Liaison Office
• Execute all different administrative tasks
• Management and daily response to queries in association mailbox
• Organising of conference calls including agendas, report collation and minute taking
• Coordinate logistic and operational aspects of face-to-face association meetings
• Assist with administration of association’s activities and follow up of specific projects under the direction of the SAM
• Assist with the implementation of marketing plan and marketing activities
• Assist with member communications
• Maintain and update information on the Associations’ website on content management system (CMS) or in coordination with webmasters /web designers
• Assist with and coordinate development of new pages
• Maintain financial records for associations’ bookkeeping
• Prepare outgoing invoices and claims of cost reimbursements
• Assist with payment and reimbursement processing
• Prepare and keep supporting documentation in line with monthly bank statements
• Management of membership directories
• Responding to members on a daily basis
• Producing mailing lists

Also Assistant Association Manager should:

• Coordinating email communications in liaison with SAM
• Liaising with Publishers and providing journal lists as required
• Updating members’ information on association websites
• Providing membership lists and information to 3rd parties
• Providing regular membership statistics and reports
• Providing adhoc membership data as requested
• Assisting SAM to develop membership growth plans
• Coordinating the membership booth at society and related events as required
• Contribute to development of standards and procedures for AM operations
• Contribute to development of databases (suppliers, venues) and operational systems
• Proper regular filing of all relevant documents on SPS

Requirements:

• Fluent in English (verbal & written);
• Excellent computer skills (Microsoft Office XP and Vista – Word, Excel, PowerPoint, Outlook);
• Knowledge of basic finance/accounting.
• Service orientation, accuracy, good communication and interpersonal skills
• Ability to manage multiple tasks
• Disciplined and highly organised
• Ability to travel

 

Education & Experience:

• 1-2 years (University degree) or 5 years in the service industry;
• Bachelor’s degree – advantage.

If you are looking for stability, professional growth, long-term career and technology challenges in the sought-after companies – come and join us today!

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